Student and Family Privacy Rights

  • Surveys

    All surveys requesting personal information from students, as well as any other instrument used to collect personal information from students, must advance or relate to the District’s educational objectives as identified in Board Policy 6:10, Educational Philosophy and Objectives, or assist students’ career choices. This applies to all surveys, regardless of whether the student answering the questions can be identified and regardless of who created the survey.

    Surveys Created by a Third Party

    Before a school official or staff member administers or distributes a survey or evaluation created by a third party to a student, the student’s parent(s)/guardian(s) may inspect the survey or evaluation upon their request and within a reasonable time of their request. 

    This section applies to every survey that is created by a person or entity other than a District official, staff member, or student regardless of whether the student answering the questions can be identified, and regardless of the subject matter of the questions.

    Surveys Requesting Personal Information

    School officials and staff members shall not request, nor disclose, the identity of any student who completes any survey or evaluation (created by any person or entity, including the District) containing one or more of the following items: 

    1. Political affiliations or beliefs of the student or the student’s parent/guardian; 
    2. Mental or psychological problems of the student or the student’s family; 
    3. Behavior or attitudes about sex; 
    4. Illegal, anti-social, self-incriminating, or demeaning behavior; 
    5. Critical appraisals of other individuals with whom students have close family relationships; 
    6. Legally recognized privileged or analogous privileged relationships, such as those with lawyers, physicians and ministers; 
    7. Religious practices, affiliations, or beliefs of the student or the student’s parent/guardian; 
    8. Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program). 

    The student’s parent(s)/guardian(s) may:

    1. Inspect the survey or evaluation upon, and within a reasonable time of, their request, and/or 
    2. Refuse to allow their child or ward to participate in the activity described above. The school shall not penalize any student whose parent(s)/guardian(s) exercises this option. 

    Instructional Material

    A student’s parent(s)/guardian(s) may inspect, upon their request, any instructional material used as part of their child/ward’s educational curriculum within a reasonable time of their request.

    The term “instructional material” means instructional content that is provided to a student, regardless of its format, printed or representational materials, audio-visual materials and materials in electronic or digital formats (such as materials accessible through the Internet). The term does not include academic tests or academic assessments.

    Physical Exams or Screenings

    No school official or staff member shall subject a student to a non-emergency, invasive physical examination or screening as a condition of school attendance. The term “invasive physical examination” means any medical examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening. 

    The above paragraph does not apply to any physical examination or screening that:

    1. Is permitted or required by an applicable state law, including physical examinations or screenings that are permitted without parental notification; 
    2. Is administered to a student in accordance with the Individuals with Disabilities Education Act (20 U.S.C. §1400 et seq.); 
    3. Is otherwise authorized by Board policy. 

    Selling or Marketing Student Personal Information is Prohibited

    No school official or staff member shall market or sell personal information concerning students (or otherwise provide that information to others for that purpose). The term “personal information” means individually identifiable information including: (1) a student or parent’s first and last name, (2) a home or other physical address (including street name and the name of the city or town), (3) a telephone number, (4) a Social Security identification number or (5) driver’s license number or state identification card. 

    The above paragraph does not apply: (1) if the student’s parent(s)/guardian(s) have consented; or (2) to the collection, disclosure or, use of personal information collected from students for the exclusive purpose of developing, evaluating or providing educational products or services for, or to, students or educational institutions, such as the following:

    1. College or other post-secondary education recruitment, or military recruitment. 
    2. Book clubs, magazines, and programs providing access to low-cost literary products. 
    3. Curriculum and instructional materials used by elementary schools and secondary schools. 
    4. Tests and assessments to provide cognitive, evaluative, diagnostic, clinical, aptitude, or achievement information about students (or to generate other statistically useful data for the purpose of securing such tests and assessments) and the subsequent analysis and public release of the aggregate data from such tests and assessments. 
    5. The sale by students of products or services to raise funds for school-related or education-related activities. 
    6. Student recognition programs. 

    Under no circumstances may a school official or staff member provide a student’s “personal information” to a business organization or financial institution that issues credit or debit cards.

    Notification of Rights and Procedures

    The Superintendent or designee shall notify students’ parent(s)/guardian(s) of:

    1. This policy as well as its availability upon request from the general administration office; 
    2. How to opt their child or ward out of participating in surveys or other provisions addressed in this policy; 
    3. The approximate dates during the school year when a survey requesting personal information, as described above, is given or expected to be given; and 
    4. How to request access to any survey or other material described in this policy. 

    This notification shall be given to parent(s)/guardian(s) at least annually, at the beginning of the school year, and within a reasonable period after any substantive change in this policy.

    The rights provided to parent(s)/guardian(s) in this policy transfer to the student when the student turns 18 years old, or is an emancipated minor.