Arts & Enrichment
Reflections: The National PTA Reflections program encourages students to explore their talents and express themselves through the arts. Students create original works of art inspired by a yearly theme in any of six categories: dance choreography, film production, literature, music composition, photography, and visual arts. Chairperson is responsible for the coordination of Virginia Lake entries. The process begins by organizing, promoting and judging a contest at the school level. Virginia Lake winning entries for each age group are sent to the Northwest Cook Region District competition. District winners then advance to state competition and then possibly the National level. (Responsibilities begin early fall and end with submission of winning entries to the district level, early January)
Spark Representative: Representative attends monthly SPARK meetings and provides Virginia Lake respresentation. SPARK (Special Education Parents Accessing Resources and Knowledge) meetings are designed to give parents information to help them in their current and future steps of the journey of parenting children with unique needs. Meetings provide relevant programs and resources related to special education; networking opportunities, support and help; connections for parents with outside sources. (Responsibilities run year-long)
Variety Show: This event is a way for students to show off their talents. Grades 1-6 can participate. The show is typically held in the Spring. Prepare to hold a tryout date about a month before the actual event.
Walk/Bike to School: This is a national event where we encourage students to walk/bike/roll to school instead of being dropped off in a vehicle. Volunteers will meet students who walk/bike/roll near door #4 to pass out stickers, pencils and a raffle ticket to enter to win prizes!
Family Programs & School Spirit
Bingo Night: A free family event that typically runs on a Friday night in January from 6:30-8 pm. Families can win some fun prizes, enjoy a night out with family & friends and watch VL teachers call the Bingo numbers. All children MUST be accompanied by an adult.
Doughnut Day: An opportunity for students to have breakfast with a guest before school begins. Typically takes place in April. Teachers collect donations for the VL scholarship fund. Students can bring a guest of their choice (mom, dad, uncle, aunt, special friend). Begins at 7:45am and ends around 8:30am.
Grandparents Day: Help to organize an event in November where students have a chance to bond with their grandparents or special guest before school. Students who do not have grandparents are able to bring anyone who they have a special relationship with: an aunt, uncle, godparent, parent, family friend or grown sibling. The event usually includes a short presentation by the VL Choir and light refreshments. Other events are left to the discretion of the committee chair upon administration approval.
Homecoming/Ice Cream Social: Our fun-filled back to school event takes place outside on our playground behind the school on a Friday night in August. We have a DJ, bubble entertainer, face painting, fun raffle prizes and FREE ice cream or non-dairy pops for everyone!
Kindergarten Playdate: This event allows kindergarten & new 1st graders a chance to meet and play on the VL playground the week before school starts. It's also a great way for parents to meet other VL families!
Muffins With Munchkins: This event is held in the fall and aligns with the book fair. An opportunity for students to have breakfast with a guest and then browse the book fair with their guest. Students can bring a guest of their choice: mom, dad, aunt, uncle, special friend. Event runs from 7:30am - 8:30am. Food includes pastries, fruit, coffee, juice & water.
Science Fair: PTA district-wide science contest which allows students to submit both experimental and non-experimental science projects. Volunteers advertise the program and coordinate with the district science fair committee to plan, advertise and work event. (Responsiblities begin in January and end with with Science fair night in February)
Spirit Wear: Show your school pride by purchasing custom Vriginia Lake spirit wear. Our spiritwear committee offers Virginia Lake sportswear logo products for families to purchase to show their school pride or gift to others! The committee chooses a vendor and apparel to advertise for sale. Volunteers advertise the sale dates, collect and total orders and distribute merchandise when it is delivered. (Responsibilities run year-long, with bulk in July through October)
Sweetheart Dance: A school dance to attend with a parent, grandparent, or special friend. The event is held on a Friday and runs from 6pm-8pm. There is a DJ, pizza, soda, water & trinkets (sold by 6th grade to raise money for their 6th grade celebration at the end of the year).
Birthday Books: Chairperson(s) applies for grants to purchase age-appropriate books to be given to kids in grades 4 thru K on their birthday (or half birthday for summer birthdays) as gifts from the PTA, maintains book inventory and wraps books to provide to school week of children's birthday. (Responsibilities run year-long)
Bookfair: The Book Fair held at Virginia Lake is an opportunity for families to purchase books at a discount price. Virginia Lakes PTA earns money to purchase educational products for the school. Chairpersons plan, promote, and run the Book Fair in the fall and coordinate author visits with school librarian throughout the year. Volunteer commitments involve helping to set up or take down the Book Fair, which usually involves a few hours on a given day. Many volunteers are also needed during the week-long event to help ring up purchases or to help students/parents find books that they might be interested in reading. (Responsibilities run year-long, with bulk in Septemberl/early October, committee determines bookfair provider for following year)
Learning Center (Library) Coordinator: Our school library is a fundamental resource for supporting students’ learning. Chairperson will work with Librarian to schedule volunteers to help with shelving books and other tasks. (Responsibilities run year-long)
Reading Programs (Six Flags): This program aims to promote and reward consistent reading. It runs in the winter months. Students are to record 6 hours of reading within a time frame of the program. Students who meet the required 6 hours of reading will earn a ticket for free admission to Six Flags Great America in Gurnee. The tickets are distributed in late May before school lets out.
Winter Wonderland of Reading: This program is run by the 6th grade teachers. A PTA volunteer is asked to wrap books for the 6th graders to hand out to the other classrooms the week before Holiday break in December.
School & PTA Support
Attendence Hero Photographer: Take pictures (monthly) of students who qualify for attendance hero.
Audit Committee: Responsible for performing the annual audit of PTA finances, which must occur at the end of every school year. In certifying the books and financial records of the PTA, the audit should demonstrate that the organization’s funds and resources were managed well. Audit Committee will require three committee volunteers, best to have a background in business or finance. (Responsibility is one day in early July)
BPAC Representative: Representative attends monthly BPAC meetings and provides Virginia Lake respresentation. The Bilingual Parent Advisory Committee (B-PAC) consists of parents/guardians of students enrolled in the bilingual program, bilingual teachers, counselors and community leaders. The committee participates in the planning, operation and evaluation of the Spanish bilingual program. In addition, important topics relating to education, the district and the community are shared. Presentations are in Spanish! (Responsibilities run year-long)
Bulletin Boards: Update the hallway bulletin boards with monthly activities and updates. (Responsibilities run year-long, 1-2 hours each month).
Facebook: Update the VL facebook page with upcoming events & news.
Field Day: Help pass out water bottles to students participating in events. This event takes place near the end of the school year in May.
Field Trips: Each year PTA pays for entrance fees and bus transportation for various fieldtrips for all grade levels. No chairpersons required.
Halloween Costume Closet: Organize & pass out costumes to students from the costume closet downstairs at VL on Halloween. Typically runs for the full school day.
Health & Safety: Our school nurse is an invaluable tool in keeping our kids safe and happy at school. Chairperson will coordinate volunteers with the school nurse during vision/hearing screening and deliver a thank you gift during National School Nurse Week (Always May 6-12), National Nurses Day is the Wednesday within. (Responsibility is a couple of dates in early fall)
Kindergarten Registration/Roundup: Parents of incoming Kindergartners are invited to an open house to begin the enrollment process, ask questions, and meet the principal. PTA Executive Board attends to offer information about PTA. (Responsibility is a day in April, school determines date for Kindergarten Roundup)
Kindergym Coordinator: Kindergym is a program where parent volunteers become active participants in the Kindergarten gym class. With the volunteers' help, the PE teacher is able to split the class into smaller groups to focus on skill development activities. It's simple and yet fun way to help develop these young children in our school. Volunteer commitment is roughly 35 minutes per class. The Kindergym Coordinator will provide a sign-up sheet to recruit volunteers throughout the year. (Responsibilities run year-long)
Membership: Chairperson encourages families to sign up for the PTA by raising awareness about the benefits of PTA membership to the school, as well as to students and their families. Volunteers will have a presence at Kindergarten Playdate and Homecoming to provide parents with PTA membership information. The Chairperson is responsible for tracking all Virginia Lake PTA members, working with Treasurer to manage check/cash/credit card payments and maintaining an accurate PTA Membership List in Memberhub application to be used for submission of member dues to the National PTA. (Responsiblities run year-long)
Room Parents: We strive to have at least two room parents per classroom to coordinate with the teacher in planning classroom celebrations and activities. (i.e. Halloween Party and Valentines Party). Room Parent Coordinator(s) will provide a sign-up sheet to recruit volunteers for their child’s classroom. The Room Parent Coordinator(s) will convey the “rules and regulations” of class parties, and may need to communicate other information to room parents throughout the year. (Responsibilities run year-long)
Nominating Committee: This committee is responsible for presenting the best qualified nominees to hold officer positions. Rules for nominations can be found in the Virginia Lake Standing Rules. This committee shall be composed of an uneven number of PTA members, and will be selected by executive officers in December or January. (Responsibilities begin in February, and will include being responsible for naming officer nominees in March, and helping with the election in April)
School Pictures: Picture day and retake day are scheduled by the school. Chairperson will work with the photographer and coordinate volunteers to help manage and prepare students for photos. (Responsibility will just be a couple days between the end of August and October)
Six Grade Celebration: This is an ALL day event celebrating the 6th graders! The chairperson will organize a fun day of bowling, outdoor games, raffles with prizes for students and a video montage. If the budget permits, a gift from the class is given to the school and each child is also given a special gift. This committee is usually made up of 6-8 people and each person has a responsibility of what they are in charge of. Plan to meet about 3 times throughout the school year. The head chairperson is responsible to set up selling candy and trinkets at various events throughout the school year to raise money for this event.
Teacher Appreciation: At VL, we like to celebrate our teachers all year long! Each month a grade level picks something special to bring in for the teachers (cookies, donuts, cupcakes, popcorn, pizza) to show our appreciation for all that they do for our children throughout the school year.
Translators (Spanish): A key goal of our PTA is to create a more inclusive community by enabling all to become comfortably involved at Virginia Lake and increasing participation in PTA programs. Communication with all the members of the Virginia Lake community is fundamental to achieving that goal. If you are bilingual, you can help! Translators are called on to facilitate meetings, translate written communication, and to welcome new families. (Responsibilities run year-long)
Volunteer Services: Organize volunteers throughout the school year for events.
Webmaster: Manage all aspects of the Virginia Lake PTA website. Ensure that the website is current: updating at least once/week as needed with calendar changes, event updates, photos, etc. Make suggestions to VP of Communications, President and other members of the PTA Executive Board on how to improve the site aesthetically, technically or functionally. Maintain at least 3 months of the calendar at all times – preferably the entire year when possible. Actively seek information from the Chairmen/Coordinators to add to the website to make it robust. (Responsibilities run year-long)
Yeabook: What a great way to celebrate the end of the school year, and to savor memories of being a Virginia Lake Dolphin for years to come. Chairperson is responsible for yearbook sales, putting together the annual yearbook, which includes gathering photos from parents, and staff, working with the printer to coordinate the various deadlines for completion and distribution of the Yearbook in May. This committee includes a chairperson and several volunteers. (Responsibilities run year-long, with bulk in April/May)
Ways & Means
Box Tops for Education: Clip those box tops and earn money back for Virginia Lake! Chairperson will oversee collecting box tops and encouraging students to collect and bring in box tops to their classrooms, coordinate volunteers to check expiration, count and bundle box tops. Checks are issued to the school twice per year once in April if earnings total at least $20 and again in December. Chairperson will work with PTA Board to create an annual goal. (Responsibilities run year-long)
Dine N Share: Monthly Dine & Share events serve as joint fundraisers and community building programs, open to all students, staff and their families. Chairperson(s) coordinate with local restaurants and publicize events to school community. (Responsibilities run year-long,with the bulk in July/August)
Direct Donations: Collect direct donation forms from the school and submit to the PTA Treasurer.
Fall Fundraiser: Virginia Lake students are provided many wonderful opportunities that are funded by the money raised from the PTA fundraisers. It helps pay for field trips, assemblies, and special events and provides learning tools for the classroom, just to name a few. Your support of our fundraisers is vital to the success of the PTA’s programs. Chairperson is responsible for coordinating fundraiser with selected fundraising company, coordinating distribution and collection of order forms, tallying orders, and sorting and distributing the items once they are delivered. (Responsiblities run September through fundraiser pick-up)
Plant Sale: Each spring the PTA offers our community the opportunity to purchase beautiful flowers and hanging baskets from local nurseries at very reasonable prices. It is a great chance to get your flower shopping done for the season! Chairperson(s) is responsible for working with nursery, collecting plant orders, placing consolidated plant order with nursery, and distributing plants at time of arrival. Many volunteers are also needed to sort and distribute the orders on the day of delivery. This committee includes a chairperson and several volunteers. (Responsibilities begin in late spring with 1-2 day commitment in early May for plant distribution)