Chapter 2

  • DAY-TO-DAY INFORMATION

    ENROLLMENT PROCEDURES

    Parents new to the community may call the Joseph M. Kiszka Educational Service Center at 847-963-3000 for information about where their child will attend school. Kindergarten pupils must be five years old on or before September 1, 2018.

    Walk-in registration is held throughout the school year at the school your child(ren) will attend. The following information is required to enroll your child in District 15:

    1. Birth certificate (original with seal) or other government document verifying date of birth;
    2. Physician’s telephone number and address, if known;
    3. Two local emergency contact names and phone numbers;
    4. Two proofs of residency (i.e., copies of driver’s license, lease, or utility bills);
    5. Any pertinent health information including health, dental, and eye exams at regular intervals (see Required Health Examinations and Immunization Recording). (A physical examination is valid so long as it was conducted within the prior 365 days of school entry, i.e., for Kindergarten students—on or after August 17, 2017; for students in Grades 1-8—on or after August 16, 2017);
    6. A student transfer form from the previous school attended (if applicable); and
    7. Your child (only if needed to screen for English language proficiency).

    In the event that a family is unable to provide any needed documentation because of a temporary living situation, please contact Julie O’Hara, 847-963-3210, oharaj@ccsd15.net, or Min Goodwin, 847-963-3209, goodwinm@ccsd15.net, in the Superintendent’s Office. If you believe you’re eligible for McKinney-Vento services, please contact Alicia Corrigan, Director of Student Services, 847-963-3152, corrigaa@ccsd15.net.

    CHANGE OF ADDRESS, TELEPHONE NUMBER, OR NAME

    It is very important that parents promptly provide written notification of any change of address, home, work, or cell phone numbers, name, emergency information, or any other information that might be pertinent to school records. NOTE: Parents reporting address changes will also be asked to provide two forms of identification that show both the parent/guardian name and the new address.

    TRANSFERS

    Parents are asked to call the school office at least one week in advance of a move outside the school’s attendance area. This will allow the school and parents adequate time to complete the necessary forms to ensure a timely transfer of school records.

    The following information will be requested from you before you move:

    • Date of move
    • New address
    • New school child will attend (if known)

    Pro-rated book rental refunds will be mailed to your new address.

    ARRIVAL PROCEDURES

    Students who walk or ride by private vehicle should not arrive at school until five minutes before school begins. Children generally go outside for recess, so they should be appropriately dressed for active outdoor play. Exceptions are made only when a child brings a doctor’s note excusing him/her from outdoor recess. Staff members provide playground supervision at all times during recess.

    All exterior doors except the main entrance of the building will be locked at all times. Late arrivals must use the front entrance in order to maintain building security. All visitors to the school must report directly to the main office and produce an identification card, such as a driver’s license or state ID card, in exchange for a visitor’s badge, each time you visit one of our schools. This procedure is in place for the safety of students and staff.

    ANIMALS ON SCHOOL GROUNDS

    No animals are allowed on school grounds during times when children are present unless pre-authorized by the Principal of the school. (Trained dog guides or service animals in use by a person with a disability are allowed on school grounds.)

    BICYCLES, SKATEBOARDS, SKATES, SCOOTERS

    Students in Grades 3 through 6 may ride their bikes to school. All bikes must be walked on school property. Bikes must be locked in the bike rack using one lock per bike. The school is unable to assume any responsibility for loss or damage to bikes brought to school. Bicycle helmets are strongly recommended.

    Skateboards, scooters, roller skates, Heely’s (shoes with wheels in them), and in-line skates are prohibited on school property during school hours.

    SCHOOL SUPPLY LIST

    The school supply lists for our schools are posted on the District 15 website at www.ccsd15.net | Our Schools. From each school’s page, the school supply list is located under “Our School | School Supply Lists”.

    BACKPACKS/BOOK BAGS

    Students are not permitted to carry backpacks and book bags from class to class during the school day. All backpacks and book bags must be placed in students’ lockers during the day. Purses or handbags may be carried during the school day; however, such items must not be larger than 8½” x 11”.

    BRINGING ITEMS TO SCHOOL 

    Children should never bring valuable or treasured items to school. This includes toys and all electronic devices, as well as prized possessions such as jewelry, souvenirs, coin collections, card collections, and large sums of money. Additionally, students should not buy, sell, or trade any items at school or on the bus.

    The school is unable to secure children’s personal possessions and cannot be responsible for lost or damaged personal property. Similarly, the school is not liable for accidental damage that may occur to personal items it may be necessary for children to bring to school (eye glasses, hearing aids, dental apparatuses, etc.).

    Parents are urged to label clothing, lunch boxes, boots, coats, backpacks, and other items with name tags or indelible ink. The school maintains a lost and found box which students and parents may check for lost items.

    ARTICLES NOT PERMITTED IN SCHOOL

    Articles that interfere in any way with school procedures, disrupt the educational process, or are hazards to the safety of others are not allowed at school. Such items include, but are not limited to:

    • Cigarettes and other tobacco products
    • Drugs, including over-the-counter drugs and look-alike drugs (see section on Medication Policy)
    • Alcohol
    • Weapons or look-alike items (firearms, knives, etc.)
    • Lighters or matches
    • Laser pointers
    • Aerosol cans

    Possession of these items is prohibited at school and may result in detention, suspension, or expulsion. A student who uses, possesses, distributes, purchases, or sells an explosive, firearm, or any other object that can reasonably be considered a weapon can be expelled in accordance with Board of Education policy. If a student brings a firearm or weapon to school, the criminal justice or juvenile delinquency system will be notified.

    Cell phones, MP3 players, iPods, e-readers, and/or other electronic devices may not be used in school. On arrival at school, they must be turned off and placed in the student’s hallway locker immediately and remain there throughout the school day and during after-school activities. Items used during the school day without staff permission may be confiscated and held until a parent/guardian can pick them up.

    CELL PHONES

    Student possession and/or use of cell phones and other electronic devices while at school is governed by Board of Education Policy 7:190 which reads as follows:

    The school administration is authorized to discipline students for gross disobedience or misconduct including, but not limited to:

    • Using or possessing an electronic paging device.
    • Using a cellular telephone, video recording device, personal digital assistant (PDA), or other electronic device in any manner that disrupts the educational environment or violates the rights of others, including using the device to take photographs in locker rooms or bathrooms, cheat, or otherwise violate student conduct rules. Prohibited conduct specifically includes, without limitation, creating, sending, sharing, viewing, receiving, or possessing an indecent visual depiction of oneself or another person through the use of a computer, electronic communication device, or cellular telephone. Unless otherwise banned under this policy or by the Building Principal, all electronic devices must be kept powered off and out of sight during the regular school day unless: (a) the supervising teacher grants permission; (b) use of the device is provided in a student’s individualized education program (IEP); or (c) it is used during the student’s lunch period, or (d) it is needed in an emergency that threatens the safety of students, staff, or other individuals.

    LOST AND FOUND

    Parents are urged to mark all personal belongings with their child(ren)’s name in permanent marker or with a name tag. Each school maintains a lost and found area where children or parents may claim lost articles such as clothing or school materials.

    TELEPHONE/MESSAGES

    All classrooms are equipped with telephones. Parents may call the teacher’s direct line. If class is in session or if the teacher is out of the room, a message can be left in the teacher’s voice mailbox. The teacher will return the call as soon as possible. Messages to students will be delivered to them by the end of the school day. Parents are requested not to call unless it is urgent. Students may use the classroom phone with permission from the teacher or office staff. Emergencies should always be directed to the school office.

    STUDENT ATTENDANCE

    State law requires that all student absences be verified. Parents are required to call the school when a student will be absent. All schools have voice mail with an absence voice mailbox for parents to report absences. When a child is absent and the parent(s) have not called to report the absence, the school will attempt to verify the child’s safety by contacting parents using the contact numbers parents have provided to the school. Please be sure that your child’s school has all current phone numbers on record. If your child is absent, and you do not call, and you cannot be reached, your child will be marked truant.

    Students occasionally may be absent from school for valid reasons: for example, illness, death in the immediate family, family emergency, observance of a religious holiday, situations beyond the control of the student, or circumstances that cause parents reasonable concern for the safety or health of the student. Students who are absent for these reasons will be given an opportunity to make up missed school work. Taking students out of school for vacations is discouraged and is considered an unexcused absence.

    Students are not allowed to leave the school grounds during the school day except for those elementary children who go home for lunch. At times, it may be necessary for your child to be excused early from school for medical or dental appointments, family emergencies, etc. Such requests should be directed to the office.

    Regular, on-time attendance is very important. Children who are absent unnecessarily miss vital classroom instruction time. Repeated absences may have a negative effect on a student’s progress, work habits, and attitude.

    The Illinois State Board of Education dictates what constitutes a full day of school versus a half day of school, as well as tardies and truancies. District 15 follows the standard shown below:

    • Any student who is late for school 30 minutes or less will be marked tardy unless the school bus is late in arriving. (We understand that school buses sometimes run late due to unforeseeable circumstances, and in these instances students will not be marked tardy.)
    • Any student who leaves 30 minutes or less before the end of the school day will be marked with an early pick-up.
    • Any student who is in attendance for more than 150 class-time minutes (the lunch/recess hour does not count) but less than 300 class-time minutes will be marked absent for a half day.
    • Any student who is in attendance for fewer than 150 class-time minutes (excluding the lunch/recess hour) will be marked absent for the full day.

    In the event of a persistent student attendance problem, District staff shall assess reasons for the absences and develop appropriate diagnostic procedures. These procedures may include, but are not limited to, counseling for the student and the student’s parent/guardian, health evaluations by the school nurse, and clinical evaluations by local and/or state agencies.

    Support services that may be offered to a student with an attendance problem include: parent-teacher conferences, counseling, case study evaluations, alternative educational programs, alternative school placements, and community agencies. When medically certified, homebound instruction may be provided for students with ongoing medical circumstances that impact attendance.

    Our first concern when a child is absent is to verify the child’s safety. For that reason, it is very important that the school office knows the whereabouts of your child(ren) when they are absent or will be late arriving at school. When your child is absent or late, it is your responsibility to call the school absence line or the school office to notify the staff of your child’s absence. Please state your child’s full name, the teacher’s name, the date of the absence, and the reason for the absence. Please do not leave this information on your child’s teacher’s voice mail or e-mail. Substitute teachers do not have access to teachers’ voice-mail or e-mail.

    If your child’s whereabouts are unknown, every effort will be made to reach you using the phone numbers you have provided. Please make sure that your child’s school office has all current phone numbers on record. If you have not notified the school with the reason of an absence and the school office has exhausted all attempts to reach you, your child will be marked truant for that school day and any other school day that your child is unaccounted for.

    Truancy

    A “truant” is a child subject to compulsory school attendance and who is absent without valid cause from such attendance for a school day or portion thereof. Disciplinary action may be taken against any student guilty of being absent without a recognized excuse. State law and Board policy on truancy control is outlined in the “Attendance and Truancy” section of the Community Consolidated School District 15 Board of Education Policy Manual, and will be used with chronic and habitual truants.

    Valid cause for absence—A child may be absent from school because of illness, observance of a religious holiday, death in the immediate family, family emergency, situations beyond the student’s control as determined by the Superintendent or designee, or such other circumstances that cause reasonable concern to the parent/guardian for the student’s safety or health. It is District practice to request a doctor’s note if a student is chronically absent due to medical issue.

    Chronic or habitual truant—A “chronic or habitual truant” is a child who is subject to compulsory school attendance and who is absent without valid cause from such attendance for 5 percent or more of the previous 180 regular attendance days.

    Truant minor—A truant minor is a child to whom supportive services, such as prevention, diagnostic, intervention and remedial services, alternative programs, and other school and community resources have been provided but have failed to result in the cessation of chronic truancy, or have been offered and refused.

    Vacations

    Taking students out of school for vacations is discouraged and is considered an unexcused absence. If a student is to be absent because of a family vacation, parents should notify the school office in writing at least one week before the planned absence.

    Tardies

    Students are expected to arrive on time for school because late arrivals cause unnecessary disruption in the classroom and result in lost instruction time. Late arrivals must get a pass from the school office to ensure that the student is not marked absent for the day and to enable us to notify School Nutrition Services if a hot lunch is needed. We closely monitor students who are frequently absent or tardy. If truancy or tardiness becomes a problem, parents will be contacted to resolve the issue and/or disciplinary actions will take place.

    Missed Homework

    When students are absent for acceptable reasons, make-up work will be allowed. Students are responsible for obtaining and completing missing assignments or parents may contact their child’s teacher directly regarding homework assignments. After returning to school, students will have one day to make up homework for each day absent. Teachers are not required to provide homework assignments in advance of an absence.

    Leaving During the School Day

    Students are not permitted to leave school grounds on their own at any time during the school day. When a student needs to be excused during the school day for an appointment, parents should state in writing the reason for early dismissal, date and time the student is to be picked up, and by whom the student will be picked up (parent or other designated person). The note should be brought to the office at the beginning of the school day. Students must report to the office prior to leaving, and the parent or designee must come into the school office to sign the child out. Students will only be released to parents or the designee, either of which will be asked for identification when picking up the child. Students returning to school must report to the office, sign in, and get a pass to return to class.

    Students who are ill and in the nurse’s office will not be allowed to walk home. A parent or other designee must come to the school and sign the student out.

    HOME/SCHOOL COMMUNICATION

    Ongoing parent/teacher communication is important for each child’s educational success. Parents who have questions or concerns are encouraged to contact teachers, the school office, or school administrators. All teachers have phones equipped with voice mail in their classrooms, so parents can leave messages. The best time to call is before or after school or during your child’s lunch period. Calls made to teachers during instruction time will go directly to voice mail. Parents may also e-mail teachers using the teacher’s last name (up to seven letters) and first initial followed by @ccsd15.net.

    Early in the school year, a parent orientation is scheduled to give parents an opportunity to meet their child’s teacher and learn about subject matter to be covered in the school year. Elementary parent/teacher conferences are scheduled for November 19 and 20, 2018. Please try to avoid scheduling vacations during this time so you can meet with your child’s teacher on one of these designated conference days. In the event that you will be unable to attend November 19 or 20, your child’s teacher will contact you for a phone conference. Additional conferences with individual teachers may be scheduled at parents’ request.

    The School Code of Illinois provides that employers must grant parents/guardians leave of up to eight hours during any school year to attend school conferences or classroom activities related to the employee’s child if the conference or classroom activities cannot be scheduled during non-work hours. Such leave is only available if the employee has exhausted all accrued vacation leave, personal leave, or compensatory leave, and employers are not required to pay for such leave. If necessary, parents/guardians may obtain Visitation Forms from the principal to document for their employer their attendance at school conferences/activities.

    During the school year, each building hosts an open house to showcase students’ work. Parents and students are invited to visit classrooms together.

    PARENT PORTAL

    District 15 provides parents with access to a secure, online, web-based parent portal through its student information system. Parents must confirm their desire to view their child’s information online in order to access the parent portal. Once they do, the portal will allow them to view their child’s attendance history, junior high schedule, registration and transportation information, report cards, and mid-term progress reports. Also, if a child’s teacher chooses to use the grade book and/or homework modules available through the student information system, parents will be able to access this information through the parent portal. Access is granted after the registration process. For assistance with the parent portal, please contact your school office.

    PERMISSION SLIPS

    Written permission from parents is required for:

    • Field trips
    • Participation in intramural sports
    • Emergency release to a specific person other than a parent
    • Bussed students who walk or ride a bike home
    • Early dismissal from school
    • Children going home with another student after school or for lunch

    STUDENT DIRECTORY INFORMATION/PHOTO RELEASE

    Community Consolidated School District 15 wants to honor family privacy while meeting its obligation to share education-related information with the community.

    The Family Educational Rights and Privacy Act (FERPA) and the Illinois School Student Records Act (ISSRA), which govern the confidentiality of student record information, allow school districts to publicly disclose students’ “directory information” without parental consent as long as the district annually notifies parents of the categories of information that have been designated as “directory information” and allows them the chance to opt out. CCSD15 has designated the following as “directory information”:

    • student’s name
    • address
    • grade level
    • birthdate and place
    • parents’ names
    • mailing addresses
    • electronic mail addresses
    • telephone numbers
    • photographs/video/digital images used for information or news-related purposes (whether by a media outlet or by the school) of a student participating in school or school-sponsored activities, organizations and athletics
    • academic awards, degrees, and honors
    • information in relation to school-sponsored activities, organizations, and athletics
    • period of attendance in the school.  

    If you do NOT want CCSD15 to release this directory information about your student, you must make a request in writing and send it to your school principal within 30 days of the first day of school each year or within 30 days of the date of enrollment. A letter submitted for the previous year will not carry over.

    What happens if you write the directory information opt-out letter? CCSD15 and its schools will not release your students’ directory information in any publications that could reach beyond the school or to any outside organization. This means, for example, your student will not be included in photos or videos on school district websites, the annual school/PTA directory, school yearbook, event and athletic programs, and award listings in local media or school newspapers.

    What happens if you do not write the letter? CCSD15 and its schools may responsibly release your student’s directory information in publications and to outside organizations to promote non-commercial, education-related news, achievements and activities. This means appropriately using your child’s name and/or photo/image on the school district’s websites (including District-sponsored social media) and in newsletters, school directories and athletic/event programs. Without seeking parent/guardian consent, schools could allow, FOR EXAMPLE, the one-five Foundation to use video from your student’s class to highlight a program; local newspapers to run a yearbook photo or picture of your student’s class engaged in a learning activity; or a local non-profit to publicize your student’s name for participating in a school fundraiser that benefited the organization.

    The District is not responsible for photos and videos taken by parents or the media at events that are open to the public. More information about your rights under FERPA is available online at www.ed.gov/policy/gen/guid/fpco/ferpa/index.html.

    C.A.R.E. BEFORE- AND AFTER-SCHOOL PROGRAM

    C.A.R.E. is a Park District run program, which offers before- and after-school care for children whose parents require extended childcare. C.A.R.E. is a financially self-supporting program and is not supported by taxes or school district funds. Enrollment is limited. This park district program is one of many childcare options offered in the community.

    Families register for this park district program at either the Palatine or Rolling Meadows Park District. The park districts process registrations and payments. All registrations, drops, schedule changes, refunds, and additional fees are billed through the registering park district.

    The program is structured to be relaxed and recreational to counterbalance the educational activities during the school day. We offer quality childcare with a variety of structured and non-structured activities including: arts, crafts, sports, active games, outdoor play, and games they can play with their peers, such as card or board games. Children are also given time to work on homework.

    Who Can Participate?

    The C.A.R.E. program is available in 15 of the District’s elementary schools for children Kindergarten through 6th grade. Children must attend the participating elementary school in order to register for the C.A.R.E. program at that school.

    Kindergarten Options

    For children enrolled in a morning kindergarten class:

    • Children who attend a morning Kindergarten class can sign up for the Morning Kindergarten Extended-Day Program.
    • In addition to the Before-School C.A.R.E. (7 a.m. until the start of morning kindergarten) and After-School C.A.R.E. (3-6 p.m.) sessions, childcare is provided offsite from the time the morning kindergarten class is dismissed until the After-School C.A.R.E. session starts.
    • Transportation is provided to and from the Morning Kindergarten Extended-Day Program location by School District 15 transportation at no additional charge.
    • The Morning Kindergarten Extended-Day Program is only offered as a Full-Time program, Monday–Friday Program.
    • The Morning Kindergarten Extended-Day Program is recreation based and therefore does not have a curriculum; however, our Kindergarten C.A.R.E. staff do incorporate activities that reinforce both math and literacy skills.

    For children enrolled in an afternoon kindergarten class:

    • Children who attend an afternoon kindergarten class can sign up for either our Part-Time or Full-Time After-School C.A.R.E.
    • There is no Before-School C.A.R.E. option available for children who attend an afternoon kindergarten class.

    For children in a full-day kindergarten class:

    • Children who qualify for full-day Kindergarten (where available) can sign up for any of the Before-School C.A.R.E. and After-School C.A.R.E. sessions

    Who to Contact

    • For schools located in Palatine and Hoffman Estates, please contact:
      Palatine Park District
      Donna Orr, C.A.R.E. Registrar
      847-496-6240
      dorr@palatineparks.org
    • For schools located in Rolling Meadows, please contact:
      Rolling Meadows Park District
      Andrea Wilford, Recreation Supervisor
      847-818-3200, x225
      awilford@rmparks.org

    For more information, please visit www.ccsd15care.net.